Accounting/Admin Assistant
N/a, Australia
IPEOPLE MANPOWER RESOURCES INC
DMW License No: POEA-079-LB-051519-R4F, MONFORTINO BLDG, 4813 BALDERAMA ST PIO DEL PILAR, MAKATI, Makati City, Metro Manila, Philippines
8-541-9784
Principal / Employer
Prospective Client
Qualifications
Male or Female25 Years Old and AboveMinimum of 5 Years ExperienceFilipinoAdministration and Account Coordinator
Department
Administration and Account
Reporting to
· Managing Director
Working in conjunction with
· Marketing and Sales
· Purchasing and Procurement team
Essential Job Functions
- Supports company operations by maintaining office systems.
- Maintains office services by organizing office operations and procedures, controlling correspondence, designing digital filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
- Designs and implements office policies by establishing and documentation standards and procedures, measuring results against standards, and making necessary adjustments.
- Completes operational requirements by scheduling and following up on work results.
- Keeps management informed by reviewing and analysing special reports, summarizing information, and identifying trends.
- Achieves financial objectives by preparing an annual budget, scheduling expenditures, analysing variances, and initiating corrective actions.
Major Responsibilities (But not limited to)
1. Coordinate office activities and operations to secure efficiency and compliance to company policies
2. Manage agendas/travel arrangements/appointments etc. for the upper management
3. Manage phone calls and correspondence (e-mail, letters, packages etc.)
4. Support budgeting and bookkeeping procedures
5. Create and update records and databases with personnel, financial and other data
6. Track stocks of office supplies and place orders when necessary
7. Submit timely reports and prepare presentations/proposals as assigned
8. Assist colleagues whenever necessary
Qualifications and Experiences
· Proven experience as an office administrator, office assistant or bookkeeper role
· Outstanding communication and interpersonal abilities
· Excellent organizational and leadership skills
· Familiarity with office management procedures and basic accounting principles
· Excellent knowledge of MS Office and office management software (Xero, Inventor software etc.)
· Qualifications in secretarial studies will be an advantage
· High school diploma; BSc/BA in office administration or relevant field is preferred