Apply Until: Jul 17, 2019
GF & 2F, 34 B & D, Columbia St., Brgy E. Rodriguez Cubao, Quezon City, Quezon City, Metro Manila, Philippines
3-499-9779 / 8-921-0568
Principal / Project
VEVEY SWEETS AND PASTRY COMPANY
QualificationsMale or Female23 Years Old and AboveWith or Without ExperienceFilipinoAt Least College Level (Undergraduate)
This job has no placement fee.
The Executive Assistant will be responsible for handling a wide range of administrative and executive support related tasks. The Executive Assistant under the instruction of the executive manager will interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. Expert level written and verbal communication skills and attention to detail are important in this position. Responsibilities include: • Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings • Answer phones and direct all incoming calls to appropriate party promptly and efficiently • Communicate and handle incoming and outgoing electronic communications on behalf of the Executive manager • Assist EM with preparation of presentation materials • summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary • Assist in pipeline/forecast preparation and management • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner • Arrange travel schedule and reservations as needed, including expense reimbursement • Work closely with the EM to coordinate all departments. • Schedule tasks and coordinate with various team members • Provide tours and information. • Administrator for all resources, products, equipment, and other shared office services • Additional duties as assigned by the Executive manager POSITION SUMMARY: POSITION REQUIRMENTS: EDUCATION Bachelor’s Degree in Business Administration or equivalent 3 years qualifying experience SPECIFIC DUTIES: INTERNAL: Will work under and closely with the Executive team, but will also align with the departments EXTERNAL: Will interface broadly across a wide spectrum of business and association staff at all levels. DEMONSTRATED SKILLS/KNOWLEDGE: • Good business acumen • Strong communication skills, both verbal and written( English) • Project management skills • Strong organizational skills • Ability to work in and build a team • Able to work independently but within strategic framework • Can handle many projects/assignments at the same time OTHER REQUIREMENTS: • Must be efficient at utilizing computer-based tools (PC, I-room, Microsoft Office)to accomplish tasks and communicate with others. • Able to create platforms and dashboards for Customer relation management per concept • Light travel • Efficient at email and cell communication