please email your updated resume to angeleefaith@yahoo.com/ call 484-2577/0928-7234759 look for Ms. Angie
Documentation Professionals
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ORYX GTL Limited
Establish a Centralised Document Management Function
Purpose
The ORYX GTL Quality Department requires resources to assist to establish a
centralised document management function for management documentation (non~
Engineering documentation)
Duties
1. Format existing Management Documents to ORYX GTL templates (MS Word,
MS PowerPoint, MS Excel) Standards, forms, templates, work instructions,
standing instructions, training manuals, etc.
2. All new documents to be reviewed and "filed"
a. Review document content for but not limited to
• Structure
• Look and feel
• Font types and sizes
• Headers and footers
• Use of headings
• numbering
• Indentation
• Use of abbreviations
• Consistency
• Compliance with ORYX GTL requirements
b. Format documents
• Format an incorrect formatted document
• Use templates as a formatting tool
c. Establish correct metadata
• Each document must be described
d. Prepare documents for sign off
• Prepare documents for signoff
• Liaise with owners to incorporate recommended changes
e. File in appropriate locations
• Electronic copies in SharePoint
• Hardcopies in physical centralised storage location.
f. Set up permissions
• Implement the standard and procedures for permission
management of documentation
3. Create electronic forms
4. Update ORYX GTL Documentation templates as required
Page 69 of 123
Contracts Department
Qf". $.&SOt ioir.t ~~ Tender No. TC-CN-089-12-BD
Title: Provision of Documentation Professionals
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ORYX GTL limited
5. Housekeeping of Documentation Centres
a. Liaise with owners on the content
b. Reorganise contents to meet company requirements
c. Set up permissions as stipulated by site owners within IMS requirements
6. Update the record matrix by section
Required Competencies
The following core competencies have been identified:
• Understand documentation requirements of a company and how it relates to:
o Relationship between policy, standard, procedure and form
o Purpose of each document types and the information it should convey
• Use of templates
• Confidentiality classification of documentation
• Content type requirements
• Understand the concept of permission management
• Records management
• Purpose of Record matrixes
• Functions of centralised documentation management
• The approval process of documentation
• Understand the creation of electronic forms and create such forms
Required Software Skills
• Expert level skill
o MS Word
o MS Excel
o MS PowerPoint
o MS Visio
o MS Share Point 201 0
o Adobe Acrobat
• Knowledge of
o MS FrontPage
o MS lnfoPath
Required typing skills
40-50 words per minute
Page 70 of 1 23 |
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