Document Controlling

·         Organizes and maintains HRS division documentation as per the Quality management procedures and regulations.

·         Receives a copy of all incoming and outgoing documents, files in respective record registers and maintains backups.

·         Establishes and maintains e-records for all documents, after receiving the final document makes a scanned copy and updates the system.

·         Keeps track of all documents correspondence to maintain and update document registers.

·         Ensures efficient availability of records/reports when requested.

·         Ensures that all documents are having proper back-ups to enhance the level of security and loss prevention.

·         Takes care of all confidential matters and information of HRS Division.

·         Prepares any report regarding the employee data and submits to immediate superior when requested.

·         Monitors and updates all changes in official documents e.g. Organizational charts, procedures etc.

Job Specifications

1     Education & Professional Qualification

·         Bachelor’s degree from an accredited college or university with major coursework in any course work related to Administration or any other degree related to social sciences.

·         Preferably should have short Diploma of Office Management (DOM).

2     Experience

·         Must be having at least 2-3 years of experience in document controlling & secretarial practices  

·         Preferably should have experience in Human resource Supply business

·         Preferably should have Gulf experience but not mandatory.

3     Knowledge

·         Understanding and knowledge of quality management standards and regulations

·         Knowledge of document control mechanism

·         Knowledge of secretarial procedures and practices

4     Skills & Abilities

·         Professional English communication skills (verbal & written)

·         Presentation skills (verbal & Written)

·         Strong Coordination Skills

·         Computer skills including all applications of MS Office

Final Interview will be on July 27, 2012 / 8:30am/ Friday

Interested candidates meeting the above criteria may send their resume to: gbmltmanilaapplicant@gmail.com

Walk-in applicants may apply with the following documents:

1.     2 sets copies of detailed resume

2.     Employment Certificates

3.     Diploma

4.     PRC ID / Certificate (if applicable)

5.     Training / Seminar Certificate

6.     Valid Passport

7.     Driving License (if Applicable)

8.     2x2 colored picture.