Document Controller
Doha, Qatar
UNIVERSAL STAFFING SERVICES, INC.
POEA License No: DMW-040-LB-03072023-R5477 Boyle Street, Palanan Makati City, Metro Manila, Philippines
8-833-6869
Principal / Employer
Hamad Medical Corporation
Qualifications
Male or Female25 Years Old and AboveMinimum of 5 Years ExperienceAt Least Bachelor's / College DegreeThis job has no placement fee.
Essential Duties: 1.Compiles and maintains control records regarding authorized release of drawings, and project documents to internal and external parties. 2.Examines received documents, such as project tender documents, drawings, and specifications, and project “As-Built” documents to verify completeness. Confers with document originators or EPM project team staff to resolve discrepancies and comply with required contents. 3.Posts updates to computerized or manual control records, releases documents, and notifies affected parties. Maintains related files. Caries-out reproduction of documents. 4.Perform a variety of duties supporting the administration and maintenance of various project drawings and documents. 5.Establishing, implementation and maintenance of the EPM Departments Project Document Control system using software such as; Primavera; MS Access and similar electronic data bases. 6.Receipt, checking, entry logging, copying, distribution and record maintenance of project drawings, technical reports, specifications, tender documents, contract documents, and other project information. 7.Maintain a system for the tracking of current and superseded project drawings and documents. 8.Provide regular and specific reports on document control processes, outputs and performance. 9.Work closely with other EPM Department staff in regards to Records Management and tracking of documents within the office. 10.To respond to questions/requests for project information from departmental and corporate sources. 11.Liaise with Office administrative staff to ensure consistency of Document Control processes within the EPM Department. 12.To ensure users of the project Database can access the relevant data in order to fulfill their own job duties. This role profile is not exhaustive; it will be subject to periodic review and may be amended to meet the changing needs of the EPM Department, and ensure that it relates to the job performed. The job holder will be expected to participate in this process and the Department Management would aim to reach agreement to the changes. _______________________________________________________________ Position Qualifications: Education: Minimum – High school Diploma Preferred – College Diploma Experience: Minimum – 1.Proven experience in being responsible for and the use of Document Control systems within a large Engineering based organisation. 2.Ability to use electronic Document Control system software and other support systems. 3.Ability to work as a key support person in a team environment. 4.High level of interpersonal skills with demonstrated ability to relate effectively with internal and external officers and managers at all levels. 5.Well developed written and verbal communication skills including report writing. 6.High level of organisational and analytical ability. 7.Practical application of internal auditing requirements with respect to document control processes. 8.Experience with Quality System Documentation and good documentation practices 9.Knowledge of ISO concepts and guidelines. Preferred - 1.Trained and experienced in the use of project management office records management system. 2.Ability to read and understand a wide range of technical drawings and documents and apply systems of cataloguing, storage, distribution and retention.