EXECUTIVE SECRETARY
RIYADH, Saudi Arabia
ADVANCE GROUP LINK MANPOWER SERVICES INC.
POEA License No: POEA-016-LB-030217-R2nd Flr #35 General Avenue GSIS Village Project 8, Quezon City, Metro Manila, Philippines
7-918-6629 / 8-986-7646
Principal / Employer
ENGINEERING PRODUCTS TRADING EST.
Qualifications
Male30 Years Old and AboveMinimum of 5 Years ExperienceEXECUTIVE SECRETARY / PA
Provide personal administrative support to management and the company through conducting and organizing administrative duties and secretarial activities.
Major Duties & Responsibilities:
1. Handling of technical and non-technical correspondence.
2. Replying all the e-mails with and without supervision.
3. Preparing bids, tenders, Invoices and purchase orders.
4. Preparation and implementation of day to day activities.
5. Maintaining customers and suppliers database.
6. Coordination among Technical, Sales and Administration departments.
7. Dispatch and receipt of all official documentation.
8. Prepare and manage correspondence, reports and documents.
9. Handle incoming mail, fax and other material.
10. Set up and maintain filing systems.
11. Communicate verbally and in writing to answer inquiries and provide information.
12. Liaison with internal and external contacts.
13. Assists in administrative tasks handed by direct superior.
14. Managing diaries and travel schedules, composing emails and confidential correspondence.
15. Maintain schedules and calendars. Arrange and confirm appointments.
16. Responding to emails, organizing meetings, preparing expense reports, managing incoming telephone calls and filing system.
17. Must be prepared to work flexible hours including evenings and weekends.
18. Capacity to work under pressure.
19. Other duties as assigned by seniors.
Qualifications:
· Age must be between █████ years
· Degree or Diploma in Secretarial field.
· At least 5 years experience in the same field.
· Full spoken and written English is essential. Arabic is an added advantage.
· Computer literate with impeccable attention to details and time management skills are key requirements.
· Operate office equipment and manage office space.