OFFICE SECRETARY
MANAMA, Bahrain
LANDBASE HUMAN RESOURCES COMPANY
DMW License No: POEA-230-LB-112215-RUnits 303-304 Taft Office Center 1986 Taft Avenue, Pasay City, Metro Manila, Philippines
8-833-8741 / 8-994-5481
Principal / Employer
AL SALEH MANPOWER/ LEARNING RESOURCES NETWORK
Qualifications
Female23 Years Old and AboveMinimum of 2 Years ExperienceOffice Secretary Job Purpose: providing administrative support.
Office Secretary Job Duties:
• Answering telephone calls
• Maintaining diaries
• Arranging appointments
• Typing and word processing
• Filing
• Organising and servicing meetings (producing agendas and taking minutes)
• Managing databases
• Prioritising workloads
• Recruiting, training and supervising junior staff
• Handling correspondence
• Liaising with relevant organisations
• Coordinating mail-shots and similar publicity tasks
Skills/Qualifications:
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Organizes work by reading and routing correspondence; collecting information; initiating telecommunications.
• Maintains department schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel.
• Completes requests by greeting customers, in person or on the telephone; answering or referring inquiries.
• Maintains customer confidence and protects operations by keeping information confidential.
• Prepares reports by collecting information.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Keeps equipment operational by following manufacturer instructions and established procedures.
• Secures information by completing database backups.
Provides historical reference by utilizing filing and retrieval systems.